This title ties into managing your time. It’s pretty much the same concept, but I felt like it needed to be spoken upon once more.
I think it’s much easier to schedule your own time than to schedule someone else’s. Why? Because you should have some idea of how long it takes you to complete a task. You can refer back to my post on managing your time here if needed. What you might not know, is how long it takes someone else to complete a task. Scheduling is a skill that so many are lacking.
My advice, reach out and ask the person how long it takes them to complete the tasks. Actually listen to their feedback. We’re all human, and we all make mistakes, so someone else might see the inefficiency in your scheduling. So many resources are wasted due the lack of scheduling appropriately, so I have listed some tips below to help you excel in this skill.
- Try the task yourself. When you have an understanding of how long a task should take, it makes it easier to schedule another person to do it. You have an understanding of the requirements and an understanding if the task is best suited for one person or two.
- Know who you are scheduling. Now, this may not always work in a large company, but having some knowledge on who are scheduling helps a ton. For example, if you Susan is extremely detail oriented and has a love for numbers, I wouldn’t recommend putting her on errand duty; whereas, Steve is a little sloppy and likes to move at a fast pace. I wouldn’t put Steve on reconciling the books.
- Ask for feedback. You don’t have to go up to each person and ask them directly for feedback. In your email, you can just ask that each person looks at their schedule, and reach out to you if changes need to be made. I have had to do this because of overbooking. This also allows you to have a record of changes that need to be made that you can go back on versus vocal communication.
Let me know down in the comments if you have any tips for scheduling.